Dealers Room
We are now taking Dealers Room applications. Once the list is filled, we will post the Dealers Room open hours and the list of Dealers. The Dealers Room will be in the Potomac Room on the Ballroom Level.
Dealer Application Information
The Dealers Room is juried. The World Fantasy Convention reserves the right to select dealers and to limit the amount of table space assigned. Such factors as promptness of response, clarity and accuracy of information, prior WFC experience, and the nature of merchandise offered will be considered, but the final decision will be ours.
Dealers Room rates are $ 150 per six-foot table, $ 200 for a second table, and $ 250 for a third table. In order to accommodate as many dealers as possible in the space provided, dealers will usually be limited to no more than two (2) tables. If requested, the third table MAY be available. DO NOT pay for the third table unless it has been explicitly approved in advance.
Access to electricity will be limited and will incur an additional charge.
WFC 2014 will set up a central receiving site for Dealers considering shipping their merchandise to the convention. The maximum garage height for WFC 2014 parking is 6 ft 6 in. More information will be available later this summer. If you wish to ship to the hotel directly, please contact the hotel for their costs and limitations.
Dealer and staff must be Attending members of World Fantasy Convention 2014. Those not already members must buy memberships at the current rate shown on the Registration page.
Filing an application does not guarantee you a place in the room. If your application for tables is not initially accepted, you may be placed on our Wait List in anticipation of possible dealer cancellations. If you do not wish to be placed on the Wait List, please indicate that on your application. If you do not get tables in the Dealers Room your money will be refunded. Once accepted into the Dealers Room, dealers will be given refunds ONLY if their tables are resold.
Please note the following restrictions:
- The World Fantasy Convention is essentially a literary convention. The Dealers Room will be limited to booksellers and specialty-press publishers plus a few art and jewelry dealers of long standing.
- Dealing from hotel room is not allowed. You must rent tables in the Dealers Room.
- Dealers should inform us in advance if they wish to share tables. Further, dealers may not sublet space on their tables without asking and receiving permission to do so.
- Dealers' displays may not exceed seven (7) feet in height unless specifically exempted.
- Anything leaning or propped against a wall must be padded at points of contact. Nothing may be affixed to the walls by tape, staple, tack, nail, or any other means.
- If necessary, A/V equipment may be played quietly, but it is strongly recommended that headsets be used. If there are ANY complaints whatsoever regarding any sound producing device, it will be muted or silenced at our discretion.
- Merchandise for sale must be lawful and legal in and of itself and not be in violation of any copyright, patent or trademark. The sale of any bootleg or illegally imported items is specifically prohibited. The burden of legitimacy is on the dealer.
- Eating and drinking will be restricted in the Dealers Room. Dealers may eat and drink within the Dealers Room, but only if they remain behind their tables while doing so. THERE IS NO SMOKING ANYWHERE WITHIN THE HOTEL.
- Dealers MUST indicate acceptance of the Warranty & Waiver of Liability form, including date of this acceptance. The acceptor should be that of the contact person shown on the Dealers Application form.
Virginia Sales Tax
Dealers will be required to collect and pay sales tax to the Commonwealth of Virginia. All Dealers must file a Form ST-50 . Forms can also be obtained at www.tax.virginia.gov under "Forms", "Sales and Use Tax".
Dealers Room Application Forms
Deadline July 31
Applications should be received by July 31, 2014. Initial acceptance and Wait List notifications will be sent out by September 5th.
Mail-in Form
Mail-in 'Application and Warranty & Waiver of Liability ' form : .PDF .DOC
Forms should be mailed to :
World Fantasy Convention 2014
P.O. Box 314
Annapolis Junction, MD 20701-0314